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Job Overview

Work From Home COVID Jobs UK, for Indians, with Computer, from India Supporting the legal practice groups and Secretarial team to ensure proper and accurate client account billing to deliver a high level of client service and satisfaction. 

You will be liaising with Partners, fee earners, and PAs to collate the required information to progress bills to completion. You will also collaborate with Accounts Receivable to ensure a smooth end-to-end billing cycle is maintained.

Post Name Billing Administration Assistant
Company Name Hogan Lovells International LLP
Expected Salary GBP 20000 To GBP 22000 Per Year
Address Work From Home

About Company

Hogan Lovells is one of the leading global law firms.  Our distinctive market position is founded on the exceptional breadth of our practice, on deep industry knowledge, and on our ‘one team’ global approach.  Formed through the combination of two top international law firms,

Hogan Lovells has over 40 offices in the Americas, Asia-Pacific, Europe, the Middle East, and Africa.  With a presence in the world’s major financial and commercial markets, we are well placed to provide excellent business-oriented advice to our clients locally and internationally. 

Our people are the key to our success, which is why we seek to recruit and retain the most talented individuals in all regions of our global practice.

In the UK Hogan Lovells has offices in Birmingham and London.  The Birmingham office opened in 2015 and has a number of practice areas including Corporate/Commercial, Disputes, Finance, and Real Estate, as well as our Legal Delivery Centre and business services departments.  The office has recently trebled in size and moved into a new fitted-out space in the Colmore Building

Responsibility

  • Checking all draft billing proformas, ensuring fees are accurate, disbursements have been picked up correctly and required evidence included.
  • Refer to client building guides and build a strong knowledge of the client requirements for the bills you are responsible for processing.
  • All time entries and narratives are checked and amended before authorized proformas are sent to Billing.
  • Checking Elite 3E to ascertain the status of invoices in the system and liaising with Billing and Collections.
  • Preparing billing review documentation in Excel where required.
  • Acting as the first point of contact for client queries regarding invoices, liaising with matter handler/partner, canceling invoices, and arranging credit notes.
  • Liaising with Billing AP, Cashiers, and Collections on a daily basis, requesting disbursements be added, requesting amends/transfers, requesting monies on account to be applied, and other various tasks.
  • Assisting with clients requiring e-billing.
  • Assisting with queries regarding Client and Matter database maintenance.
  • Chasing missing timesheets.
  • Support wider Billing Assistant team and department administration tasks to manage workload peaks and troughs when capacity allows.
  • Efficient use daily of workflow tracker to record the status of bills and actions completed/next steps.
Industry Law 
Schedule Type Full Time
Education Required Graduate
Remote Yes

Skills

Qualification & Traning

  • Advanced IT skills.
  • Strong Excel skills.
  • Although not necessary, would be helpful to have experience with Elite, 3E, or a similar system.  Carpe Diem (or other time recording software) is beneficial.
  • Full training on document management and practice management systems and workflow tools will be provided.

General Attributes

  • Attention to detail – a high level of accuracy is essential.
  • Ability to prioritize and act on own initiative.
  • Ability to meet deadlines and work under pressure.
  • Ability to build professional relationships and communicate at all levels.
  • Ability to work as a team with other roles supporting the delivery of an efficient billing process Professional in conduct and appearance at all times.
  • Punctual at all times.

Benefits of Working in UK

Pension

Pensions are a mandatory benefit in the UK and are subject to legislation. Employers must comply with legislation and auto-enroll eligible employees into an appropriate pension. Pensions auto-enrolment means employers are required to provide a minimum level of pension provision for employees.

The minimum contribution rate for workplace pension schemes is currently 8% of ‘qualifying earnings’ (as defined in the legislation). At least 3% of this must be paid by the employer. However, pensions are considered a key benefit in the UK, and many employers contribute significantly above the minimum level.

Employees are able to contribute more, but in the UK there are maximum annual allowances that must be considered.

When designing a UK pension scheme care needs to be taken in five main areas:

  1. Contributions – what level of contributions will be competitive and attract the right talent?
  2. Contribution method – the most tax-efficient method of deducting contributions is Salary Exchange (also known as Salary Sacrifice) as it gives maximum reliefs in terms of tax and national insurance, to the employee and employer.
  3. Carrier selection – selecting the best supplier based on proposition delivery, terms, employee engagement support, and financial strength.
  4. Default fund – The pension provider will offer a specific default fund for enrolment which is run under strict governance criteria. However, some employers may prefer to select an alternative default fund for enrolment, based on their own considerations and requirements relating to performance, environmental and social governance.
  5. Employee support – how is the scheme communicated and what specialist support are they provided with?

Healthcare

In the UK, the National Health Service (NHS) is a government-funded healthcare system that everyone living in the UK can use without being asked to pay the full cost of the service. This includes

  • visiting a doctor for medical advice, diagnosis, or treatment
  • treatment at a hospital if you are unwell or injured
  • Getting emergency help from healthcare professionals working in the ambulance services if you have serious or life-threatening injuries or health problems – this might include being transported to the hospital

The NHS is ‘publicly funded’, with most of the money collected through UK residents paying tax. In light of the current pressures on the NHS and increased waiting times, increasing numbers of employers are now considering private healthcare options to ensure that employees can get fast access to healthcare advice and treatment when they need it most.

Holiday Pay

All workers who work a 5-day week are legally entitled to receive at least 28 days’ paid annual leave a year. This is the equivalent of 5.6 weeks of holiday (known as statutory leave entitlement or annual leave). An employer can include public holidays as part of statutory annual leave.

It is common for UK employers to provide greater paid holidays than the statutory minimum. In addition, many employers will offer employees the option of increasing their holiday entitlement by ‘buying’ extra days as part of a flexible benefits arrangement.

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