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Job Overview

Jobs in UK for Foreigners, We have an exciting opportunity for a receptionist to join the team at Vanguard. To provide all-around administrative support to the London office and manage the reception area. This is a 6-month temp contract.

Post Name Receptionist 6 Month Temp Contract
Company Name Vanguard
Expected Salary GBP 15 To GBP 17 Per Hour
Address London, England, United Kingdom EC1A

Role

  • Manages the reception area, greets clients and visitors, setting up meeting rooms and overseas room bookings. Answers phones and response to internal and external calls. Takes and relays messages. Evaluates requests identify issues and determine the appropriate source for resolution.
  • Greets clients and visitors, assisting them as needed with directions and other help. May be required to guide visitors to a meeting location.
  • Schedules meetings using scheduling software as applicable. Organises meetings from determining a room location to notifying all appropriate parties, arranging lunches, sending rescheduling if needed, and tracking participants’ replies.
  • Provides all-around administrative support for departments e.g. express deliveries, mailings, correspondence, reports, presentations, binding, and preparation of material for clients’ visits. Uses a variety of software applications including but not limited to Word, Powerpoint, Excel, and Lotus Notes to prepare materials.
  • Orders and inventories department office supplies as needed. Responsible for ensuring cost-effective inventory levels are maintained for common department materials. Keeps contact with vendors for maintenance of stationary equipment, kitchen supply, and express mail.
  • Logs invoices and sends invoices to the Account Payable department in US and answers invoice queries.
  • Files all office-related materials in an accurate and timely manner to ensure easy access and retrieval by department personnel.
  • Maintains confidentiality at all times.
  • Manages: room bookings and hardware bookings, administrative records, security access cards, and courier deliveries. Ad-hoc administration where necessary (holidays/sickness etc).
  • Participates in special projects and performs other duties as assigned.

What It Takes

  • Minimum of two years of secretarial experience supporting a medium to large size department.
  • Familiarity with a variety of software applications: word processing, spreadsheet, database, e-mail, and presentation software.
  • Excellent telephone and interpersonal skills.
  • Excellent organizational skills.
  • Ability to work independently.
  • Flexibility and strong interpersonal skills are critical success factors for this position.
  • Ability to maintain confidentiality.
  • High level of attention to detail and quality in work.
  • Excellent command of written and spoken English.

Special Factors

  • Vanguard is not offering visa sponsorship for this position.
Industry Private
Education Required High School Diploma
Schedule Type Full Time
Work Hours 8 Hours

About Vanguard

We are Vanguard. Together, we’re changing the way the world invests. For us, investing doesn’t just end in value. It starts with values.
Because when you invest with courage, when you invest with clarity, and when you invest with care, you can get so much more in return. We invest with purpose – and that’s how we’ve become a global market leader. We want to make success accessible to everyone. This is our opportunity. Let’s make it count.

Inclusion Statement

Vanguard’s continued commitment to diversity and inclusion is firmly rooted in our culture. Every decision we make to best serve our clients, crew (internally employees are referred to as crew), and communities are guided by one simple statement: “Do the right thing.” We believe that a critical aspect of doing the right thing requires building diverse, inclusive, and highly effective teams of individuals who are as unique as the clients they serve.
We empower our crew to contribute their distinct strengths to achieving Vanguard’s core purpose through our values. When all crew members feel valued and included, our ability to collaborate and innovate is amplified, and we are united in delivering on Vanguard’s core purpose. Our core purpose: To take a stand for all investors, to treat them fairly, and give them the best chance for investment success.

Future of Work

During the pandemic, we transitioned to a work-from-home model for the majority of our crew and we continue to interview, hire, and onboard future crew remotely.
As we have developed the path forward, we have taken a thoughtful approach that both maximizes the advantages of working remotely and the many benefits of coming together and collaborating in a shared workspace.
We believe that in-person interactions among our crew are important for preserving our unique culture and advantageous for the personal development of our crew.
When our Crew returns to the office, many will work in our hybrid model. A smaller proportion of our crew will operate in the Work from Home work model (for example, field sales crew); or in the Work from Office model (for example, portfolio managers).
The working model that your role falls into will be communicated to you in the interview process – please do ask if you are unsure. We encourage you to make the decision regarding your job interview and offer to know which model your role will fall into. We will test and learn as our ways of working evolve and will continue to evaluate working models along the way.

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