Medical Secretary Jobs In Toronto CA (Visa Sponsorship)

Sinai Health

Medical Secretary

Sinai Health is fully committed to a culture of belonging and an inclusive environment that attracts and retains a diverse workforce, at all levels of the organization that reflects the communities we serve. We welcome applications from racialized persons, women, Indigenous persons, persons with disabilities, 2SLGBTQ+ persons, and those from diverse backgrounds and experiences.

If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let us know through the Accommodation Phone Line at –0, ext. 0, or email Hiring.

To support us on our journey, Sinai Health System is looking for an experienced and dedicated Medical Secretary to the Department of Medicine at Mount Sinai Hospital.

The Medical Secretary Will Be Responsible For

  • Schedules and coordinates all patient appointments for clinics or procedures.
  • Prepares patient charts for daily clinics and makes sure all results are filed in the chart.
  • Supports Validation of OHIP health cards and MSH cards, registration of all ambulatory visits in Cerner/PM Launch.
  • Reviews messages and transfers messages to physicians and or the clinic’s clinical nurse specialists with a patient chart for follow-up and preparing charts for new patient referrals as required.
  • Establishes forms, tables, spreadsheets, etc. to capture monthly statistics.
  • Process all dictated clinical notes (i.e.: fax to referring physicians), and post others onto the hospital Cerner electronic health record.
  • Functions in a public relations role with both “walk-in” and telephone clients; provide timely, friendly, and informative service.
  • Works collaboratively with other administrative support staff and the clinic’s clinical nurse specialists.
  • Participates in other miscellaneous administrative duties as assigned.

Job Requirements

  • Completion of a Medical Secretary or Office Administration Diploma from a recognized educational institution or equivalent education program preferred.
  • Minimum 2 years of recent and related secretarial experience preferably within a healthcare/ clinic environment.
  • Knowledge of computerized OHIP billing experience is preferred.
  • Knowledge of electronic medical records (ACCURO) is preferred.
  • Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
  • Demonstrated commitment to providing outstanding customer service and experience and comfortable handling a diverse array of patients.
  • Superior written/verbal communication and presentation skills; excellent interpersonal and relationship-building skills; ability to effectively convey factual information and detailed explanations.
  • Excellent time management, organizational and self-planning skills displaying flexibility by adjusting work schedules according to changing priorities, meeting demanding deadlines, and producing high-quality work.
  • Demonstrated ability to make decisions, and exercise good judgment, discretion, and initiative when dealing with confidential information and/or in responding to inquiries.
  • Demonstrated satisfactory work performance and attendance record.

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