Executive Assistant Jobs in London with Visa Sponsorship

Executive Assistant

Job Details

Post NameExecutive Assistant
Company NameDeloitte
IndustryPrivate
Employment TypeFull Time
Working Hours8 Hour
LocationLondon, England, United Kingdom EC3M
Min. SalaryGBP 45000 to
Max. SalaryGBP 55000 Per Year
QualificationGBP 55000 Per Year

Job Description

Reporting to the EA Team Manager, the Executive Assistant will perform, coordinate and oversee a number of operational and business-related administrative duties while providing an extensive level of support to Partners. 

Your primary role is to enable Partners to make the best use of their time and to ensure that work is handled effectively and efficiently without a need for constant or direct supervision. You will add value to the business by having a direct impact on enabling Partners to operate more efficiently and effectively.

You will be the primary point of contact for internal and external clients on all matters relating to the Partners you support and will serve as a key liaison to leadership and senior management teams. You will be a natural relationship builder and confident communicator with an ability to balance multiple priorities and upwardly manage where necessary.

Responsibility:

  • Coordination of the Partner’s leadership team and activities.
  • Preparation of material and attendance at meetings with Partners, to capture, drive & track actions.
  • Championing the use of self-service tools and process support where applicable.
  • Assistance to other grades for matters relating to the partners they support.
  • Oversight of Partner business, industry, and current projects, with an understanding of Partner objectives, timelines, and critical milestones.
  • Liaising with clients, colleagues, and other EAs, including liaison with client peers for meetings and events.
  • Extensive calendar and diary management (with the ability to manage, delegate, and make decisions).
  • Coordinating schedules, meetings, and appointments.
  • Answering and directing telephone calls.
  • Managing Partner inbox and drafting/sending responses.
  • Arranging travel, PTA, visas, and booking accommodation.
  • Supporting Partners with their client relationship management through the Jupiter system.
  • Maintaining and monitoring expenses (including Amex statement reconciliation).
  • Arranging dinners, events, public appearances, etc.
  • Creating documents, letters, etc using the Microsoft Office suite.
  • Supporting and covering other EAs in the team for sickness/absence/increased workload etc.
  • Working effectively in diverse teams within an inclusive team culture where people are recognized for their contributions.

Skills:

  • GCSE education, including Maths and English or equivalent.
  • Intermediate/Advanced knowledge of Microsoft Office Word & Outlook.
  • Working knowledge of Excel & PowerPoint.
  • Excellent organizational and diary management skills.
  • Ability to work accurately and effectively under pressure.
  • Ability to prioritize and manage my own workload to meet deadlines.
  • Ability to act with discretion, confidentiality, and personal sensitivity in all aspects of the role.
  • Ability to quickly establish rapport with Partners and staff at all levels.
  • Ability to communicate effectively at all levels, internally and externally; written and spoken.
  • Ability to work on own initiative and use own judgment to problem solve.
  • Maintains a positive, professional and proactive approach; articulates thoughts and ideas in a manner that instills confidence in others and builds relationships at all levels across the business and with external contacts.

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